Step 3: After accepting your place at JU

The process for applying to the partner university and get pre-approvals of your courses begins as well as other preparations.

After being nominated it's time for you to prepare for your exchange semester. This includes a formal application to your partner university, course selection, financing, visa, insurance, accommodation and other tasks that need to be done.

Apply to the Partner University

Nomination to Partner University

International Office nominates you to the partner university.
Deadlines for nomination vary for each partner university.

Application Information

After nomination, partner university shares application info with nominated students.
Prepare by checking MOA Portal Länk till annan webbplats, öppnas i nytt fönster. for partner university info: deadlines, application process, course info, etc.

Respect the Deadline

Application process and deadline differ for each partner university.
Follow your university's process and deadline.

Common Application Documents

Transcript of records and grades (download from Ladok).
Copy of passport (valid 6 months after exchange semester).
Financial proof.
Insurance certificate.
Language certificate/test scores.
Recommendation letter (from programme manager at JU).
Course choices

Letter of Acceptance/Enrollment

Receive letter of acceptance from partner university after formal application approval.
Often required for visa application.
Check your e-mail spam folder as these emails can sometimes end up there.

Course selection at the Partner University

Course Choice and Pre-Approval

Pre-Approval Requirement:

Courses at partner university need pre-approval from JU.
Ensures courses count towards your degree at JU.
Start early; partner may have deadlines.
MOA pre-approval by accreditor is a JU internal process, separate from partner university's course selection.

Accreditors

Selected accreditors review courses at each JU school.
MOA used for course review and pre-approvals.

Local Credits Requirement

Full-Time Study Load:

Must study a certain number of local credits for full-time workload.
Full-time studies at JU = 30 ECTS.
Credit requirements may differ for bachelor and master levels
Information about local credits for your Partner University in MOA Portal Länk till annan webbplats, öppnas i nytt fönster. or your MOA workflow

Pre-Approval Process per School

Search for Course Syllabuses:

Start in MOA Portal Länk till annan webbplats, öppnas i nytt fönster. for partner university info.
Search for pages related to:
- International Relations/International Office
- Exchange student or Erasmus student sections
- University study programmes (under academic departments/faculties/schools/campuses).
Course names may vary: “courses," "units," "modules."

Course Levels:

Bachelor students: Search for “undergraduate/bachelor” level courses.
Master students: Search for “graduate/postgraduate” level courses.

Semester Dates:

Often found under “academic calendar” or “term dates.”

Accessing Syllabuses:

Some partner universities may not have syllabuses online; may require requests via email.

International Student Pages:

Ensure pages are for exchange students, not full programme students.

If You Can't Find Syllabi

Contact partner university after being nominated.
Contact International Office at JU.

Costs, financing and scholarships

You don't pay tuition fees to the partner university for studies through the exchange programme, but there are other costs you as a student need to pay.

Fees and Costs

Non-Tuition Expenses:

Administration/application fees
Housing rent and deposits
Travel
Insurance costs
Student permit or visa
Living expenses, meal plans
Study materials

Responsibilities:

Arrange travel, visa, accommodation, and medical insurance.
Costs vary by country and university.

Tuition Fee at JU

Continue paying tuition to JU during exchange semester(s).

CSN (Swedish Student Loan Agency)

CSN Grants:

Swedish students can get grants while on exchange.

Special application required.
Apply for the entire year's study at once.
Submit two applications if going abroad for one semester:
One for the study abroad semester
One for studies in Sweden

Ladok Admission:

Students admitted to Exchange studies in Ladok.
Check if you have been admitted for exchange studies before applying for CSN
CSN can access Ladok, no need for CSN documents.
More info on the CSN website Länk till annan webbplats, öppnas i nytt fönster..

Scholarships

Search and Apply:

Look for scholarships for more information and tips.
Find more information here

Erasmus+ Scholarship Öppnas i nytt fönster.:

Available for studies within the EU.

Nordplus Scholarship:

Opportunities for studies in Nordic countries (HHJ only).

Insurance

A valid insurance is crucial while on exchange and traveling abroad.

Health Insurance

Student OUT by Kammarkollegiet:

Coverage for all JU students going abroad within the JU Exchange programme.
Valid during the exchange semester in the partner university's country.
Free of charge.
Create the insurance certificate in MOA.
Arrange private insurance for travel to other countries beyond the exchange semester.
More info about Student Out, scope and claims Öppnas i nytt fönster.

European Health Insurance Card (EHIC):

EU citizens should bring the EHIC card for medical care within the EU.
Swedish students apply online at Försäkringskassan's website.

Liability Insurance

Needed for internships/placements during the exchange semester.
Limitations for internships in the US and Canada.
More info about liability insurance.

Partner University Mandatory Insurance

Some partner universities require purchasing their provided insurance.
Cost paid by the student.
Possible waiver with proof of Student OUT insurance.

Emergency Information

Prepare for emergencies while on exchange.
Link to emergency information page Öppnas i nytt fönster.

Visa and passport

Studying in an EU Country

European Citizens:

No visa needed for EU/EES countries.
Bring your passport/EU ID card.

Non-European Citizens:

Check Embassy/Consulate website for visa/permit requirements.
Contact Embassy/Consulate for detailed questions.

Studying in a Country Outside the EU

Visa/Permit Requirements:

Check the relevant Embassy/Consulate website.
Contact Embassy/Consulate for detailed questions.
Apply for a visa/permit as soon as possible due to processing time.
Necessary documents: acceptance letter, vaccination proof, proof of funding (CSN or bank), etc.

Passport

Ensure passport is valid for the duration of stay abroad.
Many countries require the passport to be valid for at least 6 months after return.
Passport/international ID cards required for travel within the EU.

Read more here

Accommodation and move

To apply for accommodation is usually one part of the application to the partner university

On Campus: Provided by partner university, applied through their instructions (most common).

Off Campus: Partner university provides information and tips.

Responsibility:

Arrange housing and cover living costs (accommodation, food, etc.).
Info available on partner university’s website or received from them.

Civil De-Registration

Moving Abroad for Studies (1+ Year):

Notify the Swedish Tax Agency if registered in the Swedish population register.
Applies to:
- Swedish and International students moving abroad for over a year.
- International students with Swedish Personal Identity Number (personnummer) returning home after studies in Sweden.
- Information and forms available on the Swedish Tax Office Länk till annan webbplats, öppnas i nytt fönster. website.