JU.SE

Step 3: After accepting your place at JU

The process for applying to the partner university and get pre-approvals of your courses begins as well as other preparations.

After being nominated it's time for you to prepare for your exchange semester. This includes a formal application to your partner university, course selection, financing, visa, insurance, accommodation and other tasks that need to be done.

Nomination to Partner University

  • International Office nominates you to the partner university.
  • Deadlines for nomination vary for each partner university.

 

Application Information

 

Respect the Deadline

  • Application process and deadline differ for each partner university.
  • Follow your university's process and deadline.

 

Common Application Documents

  • Transcript of records and grades (download from Ladok).
  • Copy of passport (valid 6 months after exchange semester).
  • Financial proof.
  • Insurance certificate.
  • Language certificate/test scores.
  • Recommendation letter (from programme manager at JU).
  • Course choices

 

Letter of Acceptance/Enrollment

  • Receive letter of acceptance from partner university after formal application approval.
  • Often required for visa application.
  • Check your e-mail spam folder as these emails can sometimes end up there.

Course Choice and Pre-Approval

Pre-Approval Requirement:

  • Courses at partner university need pre-approval from JU.
  • Ensures courses count towards your degree at JU.
  • Start early; partner may have deadlines.
  • MOA pre-approval by accreditor is a JU internal process, separate from partner university's course selection.

 

Accreditors

  • Selected accreditors review courses at each JU school.
  • MOA used for course review and pre-approvals.

 

Local Credits Requirement

Full-Time Study Load:

 

Pre-Approval Process per School

Search for Course Syllabuses:

  • Start in MOA Portal Länk till annan webbplats, öppnas i nytt fönster. for partner university info.
  • Search for pages related to:
    • International Relations/International Office
    • Exchange student or Erasmus student sections
    • University study programmes (under academic departments/faculties/schools/campuses).
  • Course names may vary: “courses," "units," "modules."

Course Levels:

  • Bachelor students: Search for “undergraduate/bachelor” level courses.
  • Master students: Search for “graduate/postgraduate” level courses.

Semester Dates:

  • Often found under “academic calendar” or “term dates.”

Accessing Syllabuses:

  • Some partner universities may not have syllabuses online; may require requests via email.

International Student Pages:

  • Ensure pages are for exchange students, not full programme students.

 

If You Can't Find Syllabi

  • Contact partner university after being nominated.
  • Contact International Office at JU.

You don't pay tuition fees to the partner university for studies through the exchange programme, but there are other costs you as a student need to pay.

 

Fees and Costs

Non-Tuition Expenses:

  • Administration/application fees
  • Housing rent and deposits
  • Travel
  • Insurance costs
  • Student permit or visa
  • Living expenses, meal plans
  • Study materials

Responsibilities:

  • Arrange travel, visa, accommodation, and medical insurance.
  • Costs vary by country and university.

 

Tuition Fee at JU

  • Continue paying tuition to JU during exchange semester(s).

 

CSN (Swedish Student Loan Agency)

CSN Grants:

  • Swedish students can get grants while on exchange.
  • Special application required.
  • Apply for the entire year's study at once.
  • Submit two applications if going abroad for one semester:
  • One for the study abroad semester
  • One for studies in Sweden

Ladok Admission:

 

Scholarships

Search and Apply:

  • Look for scholarships for more information and tips.
  • Find more information here

Erasmus+ Scholarship Öppnas i nytt fönster.:

  • Available for studies within the EU.

Nordplus Scholarship:

  • Opportunities for studies in Nordic countries (HHJ only).

A valid insurance is crucial while on exchange and traveling abroad.


Health Insurance

Student OUT by Kammarkollegiet:

  • Coverage for all JU students going abroad within the JU Exchange programme.
  • Valid during the exchange semester in the partner university's country.
  • Free of charge.
  • Create the insurance certificate in MOA.
  • Arrange private insurance for travel to other countries beyond the exchange semester.
  • More info about Student Out, scope and claims Öppnas i nytt fönster.

European Health Insurance Card (EHIC):

  • EU citizens should bring the EHIC card for medical care within the EU.
  • Swedish students apply online at Försäkringskassan's website.

 

Liability Insurance

  • Needed for internships/placements during the exchange semester.
  • Limitations for internships in the US and Canada.
  • More info about liability insurance.

 

Partner University Mandatory Insurance

  • Some partner universities require purchasing their provided insurance.
  • Cost paid by the student.
  • Possible waiver with proof of Student OUT insurance.

 

Emergency Information

Studying in an EU Country

European Citizens:

  • No visa needed for EU/EES countries.
  • Bring your passport/EU ID card.

Non-European Citizens:

  • Check Embassy/Consulate website for visa/permit requirements.
  • Contact Embassy/Consulate for detailed questions.

 

Studying in a Country Outside the EU

Visa/Permit Requirements:

  • Check the relevant Embassy/Consulate website.
  • Contact Embassy/Consulate for detailed questions.
  • Apply for a visa/permit as soon as possible due to processing time.
  • Necessary documents: acceptance letter, vaccination proof, proof of funding (CSN or bank), etc.

 

Passport

  • Ensure passport is valid for the duration of stay abroad.
  • Many countries require the passport to be valid for at least 6 months after return.
  • Passport/international ID cards required for travel within the EU.

 

Read more here

To apply for accommodation is usually one part of the application to the partner university

 

On Campus: Provided by partner university, applied through their instructions (most common).

 

Off Campus: Partner university provides information and tips.

 

Responsibility:

  • Arrange housing and cover living costs (accommodation, food, etc.).
  • Info available on partner university’s website or received from them.

 

Civil De-Registration

Moving Abroad for Studies (1+ Year):

  • Notify the Swedish Tax Agency if registered in the Swedish population register.
  • Applies to:

Prepare for your exchange semester, watch the different sessions with useful information, tips and tools.

 

 

Your marketing mission: be a JU ambassador while on exchange Länk till annan webbplats, öppnas i nytt fönster.

  • Promote exchange studies at JU to students at the partner university.
  • Learn more about information materials and mission details.

 

Less stressful and more joyful exchange Länk till annan webbplats, öppnas i nytt fönster.

  • Tips for a well-balanced exchange semester.

 

Intercultural awareness Länk till annan webbplats, öppnas i nytt fönster.

  • Avoid Mistakes and Offense
  • Basics of intercultural communication.
  • Tips to develop intercultural awareness skills.

 

How to communicate gained international skills in your CV Länk till annan webbplats, öppnas i nytt fönster.

  • Career Center Tips and Tools:
  • Enhance your CV with skills from your exchange semester.

 

ERASMUS + scholarship for students going to a European partner university Öppnas i nytt fönster.

Learn more about the steps to follow for the Erasmus scholarship.

 

Register Länk till annan webbplats, öppnas i nytt fönster. in the GOIN' app to connect with other students

Connect with other students both at JU and around the world already before your exchange and meet fellow students at your Partner Universtiy or local students.

Texten granskad / uppdaterad