At JU, conference rooms are booked in Outlook by the user themself. The room you want to book is added to the meeting as a participant. The room will respond automatically to whether the booking is accepted or declined after you have sent the booking.

Reasons for a reservation to be denied or declined by a room:

  • You do not have permission to book the room.
  • The room is already booked for the specific time.
  • The booking is a date that is more than 425 days away.
  • The booking is longer than 24 hours.

Who can book which rooms? ?

In general, you can book rooms that are in the same building as the company you belong to. But there are also common rooms that several different companies can book, department-specific rooms and rooms that only a few people can book. Only staff can book conference rooms, not students.

To see if you can book a room before sending the meeting booking you can check the MailTips that appear at the top of the email when a room is added. There you can see the number of seats, equipment and which group of people have permission to book the room.

In the picture below you can see that there is room for 12 people. That the room is equipped with a monitor or projector, that there is a camera for video meetings and there is a microphone/speaker. The room can be booked by staff at the companies JTH, HS, JUE, JIBS and the President's Office.

 

If you want to filter all rooms according to these or other values, you can use Room Finder.

When a new meeting appointment is opened, the Room Finder button is found after Location.

Here you can filter on different values. In the picture, building E is selected and under Features there are values for filtering the rooms by equipment but also who has permission to book the room. If you select ⌂ JTH Room, only rooms that all staff at JTH can book are displayed. If you belong to a department that have its own rooms, you can select your department to see only these rooms. Limited Room means that only a small group of people can book the room and the room is not connected to a company or department.


Click on the titles below to see which rooms are available for everyone at the company to book.

Ga1032 - Konferensrum - Höjdpunkten
Ga439 - Konferensrum
Ga626 - Konferensrum - Antarktis
Ga829 - Konferensrum - Ali Berggrenrummet
GA839 - Konferensrum - Paragrafen
GC509 - Konferensrum - Alvar Göth-rummet
Gd305 - Konferensrum - Anita Helmbringrummet
Gf311 - Konferensrum - Kappan

Ha208 - Konferensrum - Styrelserum
Hb135 - Konferensrum - Seminarierum
Hb229 - Konferensrum
Hb329 - Konferensrum
Hb439 - Konferensrum
Hc137 - Konferensrum
Hc213 - Konferensrum
Hc220 - Konferensrum - Lärarstudio videokonf
Hc222 - Konferensrum - Språk
Hc229 - Konferensrum
Hc314 - Konferensrum - Videokonferens
Hc334 - Konferensrum

A2161 - Konferensrum - Indigo
A2225 - Konferensrum - Theano
A4221 - Konferensrum
A4301 - Konferensrum - Solon
B4019 - Konferensrum
B4069 - Konferensrum
B5002 - Konferensrum
B5019 - Konferensrum
B5062 - Konferensrum
B5066 - Konferensrum
B5085 - Konferensrum
B6046 - Konferensrum
B6050 - Konferensrum
B7003 - Konferensrum

A2161 - Konferensrum - Indigo
A2225 - Konferensrum - Theano
A4222B - Konferensrum - Galileo
A4301 - Konferensrum - Solon
D0205 - Konferensrum - Tokyo
D0320 - Konferensrum - Milano
E1113b - Konferensrum
E3105d - Konferensrum - Leonardo

A2161 - Konferensrum - Indigo
A2225 - Konferensrum - Theano
A4301 - Konferensrum - Solon
BMG104 - Konferensrum - Salongen
BMG107 - Konferensrum - Sammanträdesrummet
Ka2060 - Konferensrum - Osaka
Ka2062 - Konferensrum - Amsterdam
Ka2076 - Konferensrum - Moskva
Ka3019 - Konferensrum - Mexico City
Ka3071 - Konferensrum - Berlin
Ka4066 - Konferensrum - London
Ka4082 - Konferensrum - Madrid
Kb2047 - Konferensrum - Sao Paulo
Kb2048 - Konferensrum - Kairo
Kb2063 - Konferensrum - Lagos
Kb2072 - konferensrum - Los Angeles
Kb3044 - Konferensrum - New York
Kb3058 - Konferensrum - Helsingfors
Kb3062 - Konferensrum - Paris
Kb3067 - Konferensrum - Atlanta
Kb4051 - Konferensrum - Rom
Kb4053 - Konferensrum - Shanghai
Kb4069 - Konferensrum - Oslo
Kb4073 - Konferensrum - Milano
Kb4078 - Konferensrum - Barcelona
Kc2011 - Konferensrum - Beijing
Kc3009 - Konferensrum - Mumbai
Kc4012 - Konferensrum - Stockholm
V126 - Grupprum - Förrådet
V130 - Grupprum - Humlegården
V131 - Grupprum - Stureplan
V208 - Konferensrum - Kemin

A2161 - Konferensrum - Indigo
A2225 - Konferensrum - Theano
A4301 - Konferensrum - Solon
C1029 - Konferensrum - K1
C2032 - Lektionssal - Biblioteket
C2043 - Konferensrum - K2
Ka2060 - Konferensrum - Osaka
Ka2062 - Konferensrum - Amsterdam
Ka2076 - Konferensrum - Moskva
Ka3019 - Konferensrum - Mexico City
Ka3071 - Konferensrum - Berlin
Ka4066 - Konferensrum - London
Ka4082 - Konferensrum - Madrid
Kb2047 - Konferensrum - Sao Paulo
Kb2048 - Konferensrum - Kairo
Kb2063 - Konferensrum - Lagos
Kb2072 - konferensrum - Los Angeles
Kb3044 - Konferensrum - New York
Kb3058 - Konferensrum - Helsingfors
Kb3062 - Konferensrum - Paris
Kb3067 - Konferensrum - Atlanta
Kb4051 - Konferensrum - Rom
Kb4053 - Konferensrum - Shanghai
Kb4069 - Konferensrum - Oslo
Kb4073 - Konferensrum - Milano
Kb4078 - Konferensrum - Barcelona
Kc2011 - Konferensrum - Beijing
Kc3009 - Konferensrum - Mumbai
Kc4012 - Konferensrum - Stockholm

Problem booking a conference room you should be able to book? Authorization to book a room at another company must be ordered by the responsible department/a person at the company that has the room.
Create a case to IT Helpdesk.